ESF REIMBURSEMENTS

Participants in activities sponsored by the ESF program should arrive and depart as close as possible to the beginning and end of the meeting. In cases where participants have been on non-ESF business either before or after the meeting they should indicate the dates and times of departure and return to their homes as if they had only attended the ESF meeting, unless extension of stay is justified by a significant reduction in overall cost (resulting e.g. from reduced air fares).

Air tickets should be tourist class (or at a lower rate if cheaper tickets, e.g. PEX/APEX, are available).

Train tickets and train supplements may be first class.

Taxis should only be taken when convenient public transport is not available.

Costs of health, life and luggage insurance are not reimbursed by the ESF. Cancellation insurance will only be reimbursed for PEX/APEX tickets.

For the reimbursement of travel costs, original tickets/vouchers must be enclosed (including taxi receipts) with the claim form.

Use of private car will be reimbursed on the basis of 1st class train fare (unless otherwise agreed in advance) upon receipt of an estimate for rail fare from a certified travel agent.

Reimbursement of actual expenses for room and breakfast will made only on production of hotel bills. Meals as well as incidental expenses, such as laundry, bar bills, private telephone calls, etc., should be paid by the guest when ESF pays hotel expenses directly. Otherwise they will be deducted from the reimbursement of travel and subsistence costs.

Lunch and dinner expenses will be reimbursed at a fixed rate of FF 120 (at 1.7.91), only when meals are not provided by the ESF, or by a host organization, or by an airline.

Claims for reimbursement should be submitted to the ESF within one month following the meeting.

Mrs. C. Werner European Science Foundation 1, quai Lezay Marnésia F 67080 Strasbourg Cedex, France Tél.: +33 88767128 / 88767100 (ESF), Fax: +33 88370532